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We are seeking suitably qualified candidates to apply for the Administrator position in Graduate School Department, at the 188体育网址_188体育在线-【唯一授权网站】@ of Nottingham Malaysia.

The role holder will coordinate the full administrative lifecycle of Postgraduate 188体育网址_188体育在线-【唯一授权网站】@ (PGR) students, including progression monitoring, thesis submission, examination arrangements, and graduation processing. Ensures accurate record-keeping and regulatory compliance by liaising with academic schools and university departments, supports institutional reporting and student services through responsibilities such as disability liaison, audit data management, student laptop administration, and secretarial support for departmental meetings.

Job Responsibilities:

• Administers and monitors the academic progression of PGR students across designated schools, ensuring timely reviews and accurate documentation. Coordinates thesis submission timelines and examination logistics, including examiner appointments and viva scheduling. Facilitates graduation eligibility checks and degree award confirmations. Maintains up-to-date records in university systems and ensures compliance with the 188体育网址_188体育在线-【唯一授权网站】@ policies. Acts as a liaison between the Graduate School, Faculties, and Student Registry to support PGR operations and escalate issues when necessary.
• Serves as the main point of contact between the Graduate School, PGRs, and Disability Services, ensuring PGRs with disabilities receive the necessary support and adjustments to succeed in their studies. Maintain appropriate records.
• Leads the collection and submission of PGR-related research data for institutional audits including MyRA, SETARA, MQA, and internal UoN reviews. Ensures data accuracy and timely reporting to relevant stakeholders.
• Manages the student laptop loan scheme in collaboration with IT Services. Oversees device issuance, return tracking, and record maintenance. Ensures all devices are returned upon student graduation, withdrawal, or termination.
• Allocates and monitors workstation assignments for PGR students, ensuring efficient use of space and timely resolution of reported issues. Coordinates with Facilities and IT teams to support the maintenance and functionality of PGR offices. Manages key collection from students exiting the 188体育网址_188体育在线-【唯一授权网站】@ due to graduation, withdrawal, or termination, ensuring proper handover and record updates.
• Organises and records Departmental meetings, capturing key discussion points and action items to facilitate timely follow-up and informed decision- making.
• Provides administrative support for Graduate School operations and contributes to team-based initiatives as needed.

Job Requirements:

• Bachelor’s degree in administration, education, or related field, or equivalent experience.
• Postgraduate research lifecycle, university policies, examinations and graduation processes.
• Relevant working experience of at least 3 years and above.
• Attention to detail, accountability, ability to meet deadlines, problem-solving.
• Flexibility and adaptability to operational needs.

Full Role Profile can be referred HERE

Interested candidates should submit a cover letter detailing their relevant experience, along with an updated CV, via email to the Recruitment by 22 November 2025.

Ref No: GS-251023-1